Frequently Asked Questions
1. What does it mean to self-schedule?
a. On the tournament schedule our building events are listed as self-schedule. To self-schedule, click on the Sign-up.com logo on the bottom of the state tournament web page. http://www.azscienceolympiad.org/state-tournament.html Sign-ups are available starting March 17 and will close Thursday, March 23 at 5pm.
2. I have two teams. Do both my teams have to sign-up for the same self-schedule slot?
a. Division B - Varsity & JV Teams must compete at the same hour for the following events: Hovercraft, Optics, & Wind Power
b. Division C - Varsity & JV Teams must compete at the same hour for the following events: Chem Lab, Forensics, Game On, Hovercraft, Material Science, Optics, & Wind Power.
3. I have conflicts with several of the prescheduled event times. Can I switch them?
a. AZ SciOly bases its schedule on the National Tournament model. Switching times is not allowed since we have limited materials and times. We also have them scheduled so if you have two teams, they both compete during the same time slot. While we understand this might be an inconvenience, it helps the tournament run smoothly.
4. Do some events require 2 time slots this year?
a. No, all time slots are 50 min slots
5. When should I arrive?
a. Registration starts at 8am at the Memorial Union Turquoise 220. You may want to bring your students 15-30 minutes prior to registration. After you have registered and done impound you may want to have students scout out their event rooms. ASU is a huge campus and there will be college students on campus. PLEASE DO NOT let your students wander around campus alone. Put them on a buddy system where they are always with another student.
6. What should I bring to registration?
a. In a 3-ring binder bring your team registration (Div B, Div C), Code of Conduct signed by your students, you, and your principal; Vandalism form signed by your principal, student permission forms (in alphabetical order), photo release forms and the ASU Photo Release Form.
b. If you have parents who will be coming with you, please have them sign the Parent Code of Conduct (it is the 3rd page on the Code of Conduct).
7. What does it mean to set up a camp?
a. Your Team Camp is your central location where your students get their materials, check in, and hang out. It is HIGHLY recommended you bring a pop-up canopy, some lawn chairs, a cooler with water, and anything else you can think of that will help your team run smoothly.
8. Where should I set up camp?
a. It is recommended that you set up camp on the intermural fields that are south of the Engineering Buildings. Pop-ups are only allowed on the Student Recreation fields.
b. If you would like to set-up camp in common areas across campus, pop-ups are not allowed.
c. There will be no indoor areas available for team camps.
9. How long do students have between events?
a. Passing Times are 15 minutes. It is recommended that if your students have back to back events they bring all the materials for both events and put the materials for the second event in the back of the room for the 1st event
10. What are event slips?
a. Event slips are your students’ tickets into their event. AZ SciOly has a fillable Excel spreadsheet you can use to make it easier. We also have an event slip PDF if you would rather fill them in by hand.
11. What is the Parade of Schools?
a. At AZ SciOly, we model our Parade of Schools on National’s Parade of States. About 20 minutes prior to the awards ceremony, please send two students with your school banner to the back of the auditorium. At the beginning of the ceremony, we will announce all the schools that have participated. As your team is announced, your two students will walk up to the stage with their banner.
12. What is the swap meet?
a. The Swap Meet is a chance for the students to mingle with the other teams. It will be from 4 – 4:30 on the intramural fields. The teams will meet on the fields and exchange trinkets that represent their school. For example, some teams have brought buttons with science puns or candy with their school name. Students exchange their school trinket for another school’s trinket. Each student should have about 5 things to swap.
13. What are our food options?
a. ASU Memorial Union will be open for students on Saturday. For available food options and times, click here.
14. Bus Drop-off and Parking – Parking will be free on Saturday. Busses will be directed to drop off the students and then park in the Gammage Auditorium parking lot. Cars and vans should park in the Tempe Apache parking structure.
15. Campus Map – AZ SciOly will be sending out a map soon. In the meantime, you can use the ASU Interactive Map